Coworking Etiquette Guide

A coworking space is a shared community, and like any community, it works best when everyone follows a few basic principles of consideration and respect. Whether you are new to coworking or a seasoned member, this etiquette guide will help you contribute to a positive environment for everyone.

Respect Shared Spaces

The most fundamental rule of coworking etiquette is to leave shared spaces as you found them, or better. This applies to meeting rooms, kitchens, phone booths, and common areas.

After using a meeting room, erase the whiteboard, push in chairs, and take your coffee cups with you. In the kitchen, wash your dishes promptly and wipe down counters. If you use the last of the coffee, start a new pot. These small actions demonstrate respect for your fellow members and keep the space pleasant for everyone.

Hot desks should be cleared at the end of each day. Remove personal items, wipe down the surface, and return any borrowed equipment. Even if you plan to use the same desk tomorrow, keeping it clear ensures that anyone who arrives before you has a clean workspace to start their day.

Manage Your Noise Level

Sound is the most common source of friction in coworking spaces. Be mindful of your volume during phone calls, video meetings, and conversations with others.

Use phone booths or designated call areas for voice calls. If you need to take an unexpected call at your desk, keep it brief and move to a more appropriate area if the conversation continues. Avoid speakerphone use in open areas entirely.

When having in-person conversations, be aware of people working nearby. A quick chat is fine, but if a discussion extends beyond a few minutes, move to a meeting room or lounge area where you will not disturb focused workers.

Be a Good Community Member

Coworking is about more than sharing physical space. It is about building a community. Greet people when you arrive. Learn the names of the people you see regularly. Attend community events and introduce yourself to new members.

If someone looks lost or confused, offer to help. If you notice a problem with the space, like a broken printer or an empty paper towel dispenser, report it to the community manager rather than leaving it for someone else to discover.

Respect Boundaries and Privacy

Not everyone is in the mood to chat, and that is perfectly fine. If someone is wearing headphones or appears deeply focused, respect their need for concentration. A quick smile or nod of acknowledgment is enough.

Be mindful of phone conversations that might include confidential information. If you are discussing sensitive business matters, use a private meeting room or phone booth. Similarly, avoid reading other people’s screens or eavesdropping on their calls.

Share Resources Generously

Coworking spaces often provide shared resources like printers, chargers, meeting rooms, and kitchen supplies. Use these resources considerately. Do not monopolize the printer during busy times, and keep meeting room bookings to the time you actually need.

If you have skills or knowledge that could help a fellow member, offer them freely. The spirit of generosity is what makes coworking communities thrive. What you give to the community will often come back to you many times over.